Plus, many project management platforms offer virus scanning when you download files from them, whereas other platforms may not. If you use another cloud file sharing service, you may not be able to prevent people from forwarding documents to additional people who don’t have the appropriate security clearance. If you’re uploading files to a third-party platform for sharing, you can’t be sure that the platform has suitable controls and safety measures.įor instance, within your project management software, you can dictate that files are only shared with certain people. You have more control over who can read, edit, and print project files when the documents and media are maintained within the system. While files can easily be shared outside of your project management software, such as through email or paper copies, sharing files within your system offers a number of benefits.
Cloud file sharing software software#
Sharing files and documents among team members boosts collaboration and is shown to lead to:īenefits of file sharing within your software This means not only the project reports and status updates but also design reviews, technical mock-ups, prototypes, media, and any other deliverables.
Hopefully, this all-too-common scenario helps to highlight the importance of sharing project files.Īnything that can impact the outcome of the project should be shared with all key stakeholders. It turns out that the stakeholder in question was not included in the requirements review and none of the files were shared with them.īy neglecting to share essential files with one important stakeholder, a month of work was thrown out the window, and a massive redesign was necessary. One month down the road, when you’re trying to get final approval on the ad mockup, one of your key stakeholders tells you that a critical requirement was left out. They had a few information-gathering sessions, compiled their findings, and sent out the document for review and approval. There’s a new ad campaign project underway, and the business analyst on the project has been tasked with capturing all the design requirements. Here’s an example that might sound familiar: One of the biggest factors contributing to any project's success is whether the team members and stakeholders can collaborate and communicate successfully. Project management software with file sharing functionality enables you to share project files with internal and external stakeholders as needed, directly within your project system.